You're Moving to a New Office - Now What?
Watching your business outgrow its current space can be as frustrating as it is exhilarating.
On one hand, who doesn't want the problem of too many clients or customers clamouring for your products and services? On the other, over-stretched resources and constant scheduling headaches brought on by insufficient space can make day-to-day business a nightmare.
If you've finally decided that 2020 is the year to move to a new office space, there are lots of things you'll need to juggle in order to make the transition a smooth one.
To that end, here are three of the most important things to take care of when you're moving to a new office space.
1. Structured Cabling
If you're like most people, you probably don't spend much time thinking about structured cabling. But no matter what line of business you are in, you rely on it every day of the week.
Structured cabling is the IT infrastructure that ensures your computers can connect to the internet, your wi-fi routers offer sufficient coverage, and your phones can be placed where you need them. Before moving to a new office, you'll need to make sure that the structured cabling is set up in such a way as to meet your technological needs.
2. New Furniture
Moving offices is a great opportunity to improve the quality of your commercial office furniture, so take the time to order new furnishings for your new space.
Many companies rely on cheap furniture services that deliver an inferior quality product. High end furniture providers tend to be expensive and take a long time to deliver, and even businesses that can afford better quality balk at the installment time.
For this reason, you may want to consider a provider like Branch Furniture which specializes in contemporary commercial office furniture that is tastefully designed, while including turnkey service to make sure you receive your office workstations on a tight timeline.
3. A Workflow Plan
Perhaps the most crucial thing you need to organize when moving offices, however, is your workflow plan. If you want to keep offering top-notch service to your customers and clients while navigating the move, you need to make sure your team understands what is expected of them, and how they can continue doing their jobs amidst all the changes.
Here are just a few of the things your workflow plan should include if you want to make sure that moving offices doesn't interrupt your day-to-day business:
Employee Consultation: Give department heads and other key personnel an opportunity to weigh in so you know what bases need to be covered.
Step-by-Step Instructions: Guarantee that all workers have a checklist for what will be happening and when.
Accessible Documents: Make sure workers can access key documents throughout the moving process, and can find out about major changes in a timely way.
Contingency Planning: Anyone who has ever moved offices before knows the process rarely goes as planned. Make sure you take everything that can go wrong into account.
Whenever you move to a new space, there are lots of tasks you'll need to keep track of. But with the right amount of preparation you can ensure not only that the new space will be everything you need it to be, but that your workforce and customers can experience the transition smoothly and easily as well.
